A Point of Sale System (POS) is made up of software and hardware that complement each other to process payments and record information related to the sale of products, including some services, simply and quickly.
In the past, the space intended for collection within a business was known as a point of sale. However, the concept has a broader meaning, as it refers to the integration of the computer program with other physical components such as: money boxes, monitor, barcode scanner, card readers, ticket printers and scales.
What functions does a point of sale solution have?
We explain how Point of Sale software helps to speed up and facilitate collection processes in the business and contribute to improving the registration of movements:
Manage sales operations
Even from different stores and boxes, from the same platform, where all the information regarding entries and exits is integrated.
Agile note capture
Which is achieved with the use of touch screens , data reading devices, scanners and previously configured information about each product, visualization of items through photographs, to make a simple and fast process for the benefit of customers and the business.
Issue invoices and sales receipts
Generate tax receipts (invoices, credit notes or payment receipt receipts) or sales tickets , as required by clients, immediately and securely, in accordance with current tax provisions:
It is even possible to give clients the option of downloading their CFDI themselves from a web page, in a simple and agile way.
The system also serves to manage the cancellation of tax receipts in accordance with what is established by the SAT, indicating the reason for their cancellation and consulting the status of the procedure.
Accept different payment methods
One of the current needs of consumers is related to alternative payment methods to the use of cash. A Point of Sale System offers this option, by processing payment from debit, credit cards or vouchers. It is even possible to accept payment in different currencies.
Include other services for clients
A Point of Sale System offers the possibility of incorporating other services for the convenience of customers: sale of airtime or data packages, payment of services, electronic collection of sales notes, accepting payments through the CoDi Digital Collections system, among others.
Generate informative reports
With useful data on frequent consumers, price lists, seller commissions, physical inventory, account statements, collections, daily sales with broken down taxes.
This data can be displayed in graphs that help analyze trends and behaviors by stores, hours, branches, products or sellers, according to the statistics required for decision making.
Other Advantages of incorporating a Point of Sale System
Simple inventory management
By being able to import previous inventories from Excel files and enter prices by product, configure taxes, add identification keys and classify them by lines, keys and categories.
In addition, it is easier to consolidate the information, thanks to the fact that it is updated with each sale made, by store or in different branches, to generate physical inventory with automatic adjustment.
Have registration logs
To keep track of the information generated by staff at each collection point: by cashier, ATM and branch for statistical study and subsequent analysis.
Centralize information
By unifying the information from all branches in a single database, to manage multiple points of sale in various stores.
Secure log management
By having the possibility of configuring user profiles to protect sales information and manage controlled access for certain system functions such as price changes and cancellation of notes.
Examples of Point of Sale Systems
One of the examples of Point of Sale with proven effectiveness by thousands of businesses in Mexico is Aspel Caja, which has all the functions listed to help streamline the sales processes and simplify all the commercial tasks involved in order to minimize errors and improve customer experience.
Mobile Apps for Point of Sale
In the case of Siigo|Aspel, its point of sale system is integrated with the accounting, billing and administration solutions of the same brand. In addition, it has a point of sale app as a mobility option, through cloud management for sales and card payments, but with these advantages:
- The application can be used from a mobile phone or tablet
- It allows you to generate invoices and sales notes in seconds, send the ticket by email , even print it
- Customer administration to expedite the capture of receipts and credit monitoring
- Integrate a product catalog with barcodes to classify them by category and keep stock control
- You can even include images of the products to identify them more easily.
- It is possible to have a clear view of sales, regarding each movement and control of cash, by recording inputs and outputs.
- Access to information is completely secure, through access control and cash locking, when there is inactivity.
- You can obtain reports with useful information about sales: most requested products, payment methods, among others.
What type of businesses require incorporating a Point of Sale System?
These types of collection tools are indicated for businesses with counter sales, both those with retail sales of physical products, as well as those that sell services: lodging, travel, medical care, cleaning and restaurants, (there is even the function of managing tips ).
We hope that now you have more elements to decide if a Point of Sale System is the technology that your business requires to improve your processes and your customers’ experience.
